Introduction

As an international Business-to -Business Information Services Group, data and information is at the heart of what Informa does.

We take the privacy and protection of data and information seriously, and are committed to handling the personal information of all those we engage with, whether customers, suppliers, colleagues or any other community, responsibly and in a way that meets the legal requirements of the countries in which we operate.

As part of using the Group’s products and services, browsing our websites and contacting the business, data and information is collected. This privacy policy (the “Privacy Policy”) sets out Informa’s approach to safeguarding and maintaining the privacy of that personal information, and explains what data is collected, how it is used, the legal basis for its use, and the rights individuals have over that data.

About Informa

Informa is an international business-to-business Information Services Group, operating in over 20 countries. We serve commercial, professional and academic communities by helping them connect and learn, and by creating and providing access to content and intelligence that helps people and businesses work smarter and make better decisions faster.

Informa is organised into four Operating Divisions; Academic Publishing (which trades as the Taylor & Francis Group), Business Intelligence, Global Exhibitions and Knowledge & Networking (which trades as KNect365).

About Informa’s Business Intelligence Division

Informa’s Business Intelligence Division provides specialist data, intelligence and insight to businesses and professionals in key industry verticals around the world, helping them make better decisions, gain competitive advantage and enhance return on investment.

This Privacy Policy explains how the Business Intelligence Division collects, uses and protects your personal information. This includes products and services provided by brands such as Insurance Day and Lloyd's List.

The Privacy Policy is issued on behalf of the Business Intelligence Division, and where “Business Intelligence”, I”, "we", "us" or "our" appears, it includes the relevant Business Intelligence brand/product processing your data.

What we collect

This section explains the personal information that may be collected when using our products and services, and the other personal data we may receive from other sources.

In this Privacy Policy, the term “personal information” refers to the types of information we may collect and use, which includes:

• Contact details, such as your name, email address, postal address and telephone number;
• Educational and professional background information;
• Usernames and passwords;
• Payment information, such as a credit or debit card number;
• Comments, feedback, posts and other content submitted; and
• Interests and communication preferences including marketing permissions where appropriate;
• Location information (e.g. through mobile apps).

We collect and use your personal information in the following main contexts:

• As an existing or potential buyer of our products and services
• As an existing or potential user of our products and services
• As a person of interest featured within our products and services, such as executive details collected and made available through company profile products

Sensitive personal data

If collecting or storing sensitive personal data such as information relating to health, beliefs or political affiliation, we typically ask for your explicit consent. However, there are some situations where it will not be possible to request consent, such as if you have an accident at one of our events. If this does occur, we will ensure your privacy rights are protected.

Children’s personal data

Our services and products are directed to academics and business professionals. They are not intended for children under the age of 13 and we do not knowingly collect personal data from this age group. If any information is collected from a child under the age of 13 without verification of parental consent, it will be deleted.

How and why personal information is used

This section explains in detail how and why we use personal information.

Lawful Processing in Europe

Business Intelligence collects and uses personal information. The lawful bases we use for this activity in Europe, as required under European data protection laws, are:

• Where it is necessary for entering into or performing a contract with you
• Where we have a legitimate interest to do so, provided your rights do not override these interests
• Where you have consented to its use
• Where our colleagues believe it is in your vital interests to share your personal details, for example with emergency services
• Where required to comply with our legal obligations

Product enquires, sales and administration

As part of a purchase, product enquiry, request for information and for account administration, we collect information such as your name, country, job title, company information or academic affiliation, postal address, e-mail address and telephone number.

If you have made an enquiry about us or our products or services, either online or over the phone, we will use your personal information to respond to the enquiry or to take other steps at your request, before you enter into a contract. For example, we collect the e-mail addresses and additional contact details of those who send e-mails to request information. Where a sales representative speaks to you over the phone, the calls are recorded for training and monitoring purposes only.

If you have registered for or purchased a product or services, including on a trial basis, your personal information will be used to provide that product or service, communicate about it and handle payments, as is necessary for the performance of the contract entered into with us.

For purchases, payment information, including credit/debit card number/bank details and billing addresses is also collected. Where payment card processors are used to facilitate payment card transactions on our websites, your data will be collected and used according to that data processor’s privacy policy. 

If your personal information is relevant to certain products and is freely available through public sources, such as on a website related to your work or profession, we may use this personal information for providing customers with our products, as is necessary for the purposes of our legitimate interests as a commercial organisation.

Where one of our sales representatives speaks to you over the phone, the calls are recorded for training and monitoring purposes only.

Event and Exhibition Management

If you have agreed to participate in one of our events as a speaker, sponsor, exhibitor or attendee, personal information is used in connection with the running of the event, to handle payments or for other purposes, as is necessary for the performance of the contract  entered into.  We will also use personal information to maintain our databases, assess your qualities as a speaker or sponsor/exhibitor, promote events and encourage further engagement at our events, as part of the legitimate interests we have as a commercial organisation. 

In addition, we sometimes take photos and videos at our events, which may feature attendees, speakers, sponsors or exhibitors. Where photos and videos are taken that feature you as an attendee, sponsor or exhibitor, we may use those photos and videos for promotional purposes.

Marketing

We will use your personal information to send you newsletters, offers or other marketing emails to keep you up to date with our news, events and products that may be of interest. Depending on the nature of your interaction with us and the laws of the country where you live, you may have actively given your consent for this by opting in,  or we may be entitled to rely on your implied consent or our legitimate interests.  The opportunity to opt out of future marketing emails will always be provided, and information on how to do this given when your personal information is collected and on every marketing email sent. Further information on how to change your marketing preferences is provided in the section below.

Customer and Prospects Management (including Analytics and Product Management)

We may use your personal information, including digital usage/behavioural analytics, and combined with publicly available data and your demographic data, to deliver products and services, to choose relevant offers that may be of interest to you, to improve our existing products and services, and to develop new products, as part of our legitimate interests as a commercial organisation. This may include automated profiling and campaign management techniques.

Mobile Applications and Website Analytics including location data

We may combine visitor session information, or other information collected through tracking technologies with personally identifiable information, to understand and measure your online experiences and determine what products, promotions and services are likely to be of interest. 

Technical methods are also used in HTML e-mails sent to visitors, for purposes including: (i) to determine whether visitors have opened or forwarded e-mails and/or clicked on links in those e-mails, (ii) to customise the display of banner advertisements and other messages after closing an e-mail, and (iii) to determine whether a visitor has made an enquiry or a purchase in response to a particular e-mail.

In compliance with the California Online Privacy Protection Act (CalOPPA) (e.g.: Browsers Do Not Track Signals) while we strive to offer you choice when using our website and mobile applications, we do not promise that we will be able to receive or honour web browser Do Not Track signals.

Bulletin Boards or Chat Areas

When you disclose personal information on any public bulletin board or chat areas of this Website, or any other website used as a result of use of this Website, such personal information can be collected and used by anyone who views that board or area. This may result in unsolicited messages from other participants or other parties, which we are not responsible for.

Where you engage on our customer enquiry chat areas, we will use any information provided to help recommend our products and/or assist with confirming any order you wish to place.

Automated Decision-Making, Including Profiling

We use algorithm-based technologies to personalise dynamic web content based on your explicit and/or implicit interests. We carry out general profiling such as segmentation, non-automated and automated decision-making based on profiling for the purpose of providing a more relevant experience, and as part of the legitimate interests we have as a commercial organisation. Automated decision making is never used in any way that produces a legal or similarly significant effect.

Depending on the laws of the country where you live, you may have rights related to our decision.  For example, if you live in the European Union, you may have the right not to be subject to our decision, or you may have the right to insist on human intervention in the process, express your point of view or contest the decision.  If you wish to exercise any such right, please contact us via one of the methods set out in the Questions or Complaints setion below. In some cases, we may have the right to continue with our decision, in accordance with applicable laws. This will be explained if it is the case.  Otherwise, we will respond to your request as promptly as reasonably possible.

Compliance with our legal obligations

To ensure compliance with international trade sanction laws and regulations, we screen our customers, vendors and suppliers against US, OFAC, BIS, UN, EU and UK sanctions lists. Should any screening checks flag an issue where we cannot continue in a contract with a customer or supplier, they will always be informed.

How we protect personal information

Any personal information given to us will be treated with the utmost care and security. This section sets out some of the security measures in place. 

A variety of physical and technical measures is used to keep data safe and prevent unauthorised access to, or use or disclosure of personal information. 

Electronic data and databases are stored on secure computer systems and we control who has access to information, using both physical and electronic means. Our colleagues receive data protection training, and we have detailed security and data protection policies that colleagues are required to follow when handling personal data.

All reasonable steps are taken to ensure that your personal information is kept secure from unauthorised access, but we cannot guarantee it will be secure during the transmission process to this website because this transmission is not controlled by us. We make use of HTTPS (HTTP Secure) whereby the communication protocol is encrypted via Transport Layer Security for secure communication over a computer network. The website is loaded via HTTPS, represented by the lock icon in your web browser, which ensures the transmission is secure and is demonstrated by a certificate issued by an official security certificate authority to us. 

International transfer of personal information

As an international business and because of the technologies we use, personal information may be accessed by our colleagues and third-party service providers from locations outside of the European Economic Area, whose data protection laws may not be as extensive as those in Europe.

To ensure the same level of protection is in place when processing is conducted outside the European Economic Area, we use appropriate safeguards approved by the European Commission.

We apply appropriate protection to make sure your personal data remains adequately protected and is treated in line with this Policy. Informa has international data transfer agreements between its companies and with relevant third-party service providers based on standard contractual clauses approved by the European Commission.

Cookies

A cookie is a small text file containing a user ID that is automatically placed on a user’s computer or other device when visiting a website. Cookies record the pages visited and the actions taken on a website, but do not contain any personal information. From time to time, we may use cookies for purposes including administering the Website; tracking your activity on the Website; gathering broad demographic information for aggregate use to improve the Website; and offering time-saving or personalised features on the Website. For more information, please visit our Cookie Policy.

Third-party links

This website contains links to websites of other businesses, including potentially websites of other businesses within Informa. These businesses will have their own privacy policies, tailored to their particular business practices and the sectors in which they operate, and if following those links, we recommend reviewing the privacy policy of each website to understand how personal data is used in that instance. The inclusion of links to these websites does not imply an endorsement or validation of their content, and we are not responsible for their privacy practices, nor do we accept any liability in connection with the content on such websites.

Who we share personal information with

As an international company, to provide you with services and products we may share your information for specific reasons. This section explains how and why we share personal data with other companies within Informa, suppliers and other third parties.

Sharing with Informa Group companies
We may share your personal information with certain other companies within Informa for specific purposes.  For example, other Informa companies may assist in providing products and services to you, carry out internal analysis of the usage of products and services, or offer relevant products and services which may be of interest.

Sharing with Service Providers
We may share personal information with third parties to assist in providing our products and services to you. Personal information will only be shared with third parties to the extent necessary to provide such assistance

Sharing with other Organisations
We may share your personal information with trusted partner organisations for their marketing purposes, in accordance with local data laws and where appropriate, your permissions. If your personal information is subject to European data protection laws, it will not be shared with third parties for their marketing purposes unless you have given consent to do this.

We may share your personal information with third parties in the event of a sale, merger, acquisition, partnership, joint venture, or negotiations related to the same with respect to all or part of our business.

In some circumstances, we may be legally required to disclose your personal information, because a court, the police, another judicial or law enforcement body, or government entity has asked us for it.

How long information is kept

We will only retain your personal information for as long as is necessary and as permitted by applicable laws. 

We will retain your personal information while we are using it, as described in the section above and may continue to retain it after these uses have ended where we have a legitimate business purpose. For example, if you have opted out of marketing communications from us, we will retain limited details about you to ensure the opt-out request is honoured.  We may also continue to retain your personal information to meet our legal requirements or to defend or exercise our legal rights. 

The length of time for which we will retain personal information will depend on the purposes for which it is retained it.  After we no longer need to retain your personal information, it will be deleted or securely destroyed. 

How to update your information and marketing preferences

We want to ensure you remain in control of your personal information. We try to ensure that the personal information held about you is accurate and up-to-date, and will always give the opportunity to opt out of future marketing communications.

Information on how to opt out will be given when we collect your personal information and specified on every marketing email we send. However, if at any stage you would like to update and/or correct such personal information or opt-out of future marketing communications, send an email to updatemydetails@informa.com or write us at:

FAO: BI DPO
Informa Business Intelligence
Christchurch Court
10-15 Newgate Street
London | EC1A 7AZ

Your Rights

Business Intelligence operates in countries with data protection laws that  may provide individuals the right to be able to access and control their information. We always will enable you to exercise the rights provided by data protection laws.

EU data protection laws give individuals a number of rights, where their data and information is collected and used by companies that are active and operating in Europe. Under the General Data Protection Regulation, these are:

• The right to confirmation whether or not we have your personal data and, if we do, to obtain a copy of the personal information we hold. This is known as subject access request;
• The right to have inaccurate data rectified;
• The right to have your data erased. This does not however apply where it is necessary for us to continue to use the data for a lawful reason;
• The right to request the restriction or suppression of their personal data, such as, we will stop using the data but we may continue storing it)
• The right to obtain your personal data that you have provided to us, on the basis of consent or performance of a contract, and where technically feasible, transmitted in a common electronic format to you or directly to another company.
• The right to object to the use of your data. Specifically, you have the right to object to our use for marketing and in relation to automated decision making, including profiling where there may be legal or similarly significant effects.

There are exceptions to the rights above. Where you make a request to us as part of these rights, we will always try to respond to your satisfaction, although there may be situations where we are unable to do so.

Depending on the laws of the country where you live, you may have other rights in respect of your personal information. If you wish to exercise any legal right in respect of your personal information, please contact us via one of the methods set out in the Contact Us section below. 

In some cases, we may be entitled to decline a request you have made regarding your personal information, in accordance with application laws. We will explain if that is the case. Otherwise, we will meet your request as promptly as we reasonably can. If you have requested that we stop sending you marketing messages, please note that you may still receive them for a short period while the request is processed.

If you would like further information on your rights or wish to exercise them, please write to our Group Data Protection Officer at Informa, 5 Howick Place, London SW1P 1WG or email  compliance.officer@informa.com.

Contacting us

If you have any questions about this Privacy Policy you can contact our Data Protection Officer by email  at BIDPO@informa.com or alternatively write to us at:

FAO: BI Data Protection Officer
Informa
Christchurch Court
10-15 Newgate Street
London | EC1A 7AZ

We hope to resolve any privacy concerns you may have

If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can complain to any supervisory authority or other public body with responsibility for enforcing privacy laws. In the UK, the UK Information Commissioner’s Office regulates and enforces data protection law. Their procedures can be found at www.ico.org.uk.

Changes to Privacy Policy

To keep up with changing legislation, best practice and changes in how we process personal data, this Privacy Policy may be revised at any time without notice by posting an updated version on this website.  Checking back periodically will mean you are aware of any changes. This Privacy Policy should be read in conjunction with the website’s Terms and is also subject to these Terms.

This Privacy Policy was last updated on May 23, 2018.